Terms & Conditions
Glossary of terms
Terms of Agreement
These Terms of Agreement provide the basis for a fundraiser/event
to be organised by the Community Fundraiser on behalf of Ronald McDonald House Charities Victoria & Tasmania.
By signing and returning the Fundraising Agreement to Fundraise, the Community Fundraiser indicates acceptance these Terms of Agreement and thereafter these terms and conditions will form the basis of any dealings between Ronald McDonald House Charities Victoria & Tasmania and the Community Fundraiser in relation to the fundraiser/event.
Community Fundraiser
Means the individual or organisation holding the fundraiser/event for the benefit of Ronald McDonald House Charities Victoria & Tasmania.
Authority to fundraise
Regulation and best practice in Australia dictate that any person or organisation fundraising must have an ‘authority to fundraise’. You can request an authorisation letter from Ronald McDonald House Charities Victoria & Tasmania the ‘authority to fundraise’ on the charity’s behalf.
The fundraiser/event
This is conducted in your name and is the sole responsibility of the Community Fundraiser (you). Ronald McDonald House Charities Victoria & Tasmania is not able to take a coordination role in these activities and its officers cannot assist in soliciting prizes, organising publicity, or providing goods or services to assist the Community Fundraiser in the running of the fundraiser/event.
Disclaimer
Ronald McDonald House Charities Victoria & Tasmania cannot support your event with the sourcing, acquisition and provision of material goods and services from our current or potential supporters and donors. We cannot make approaches to potential suppliers and or supporters and media on your behalf for the supply, sponsor, donations of goods, items or services.
Legal implications
The event/fundraiser must meet the requirements of relevant State and Territory laws and regulations. The information you give Ronald McDonald House Charities Victoria & Tasmania must be available to regulatory authorities on request. Ronald McDonald House Charities Victoria & Tasmania does not provide legal advice regarding compliance with these laws and regulations.
Ethical standards
Ronald McDonald House Charities Victoria & Tasmania’s reputation. Due of the nature of our organisation and the high ethical standards under which we operate, there are some events with which we cannot be associated. We cannot endorse some activities, including:
- extreme sports such as parachuting, paragliding or bungy jumping,
- motor vehicle and motor bike racing and activities that involve marine racing unless the Fundraiser provides evidence of public liability insurance to cover themselves and their participants;
- gambling;
- games of chance that do not comply with State legislation;
Insurance
Ronald McDonald House Charities Victoria & Tasmania is unable to provide public liability insurance cover to Community Fundraisers.
Using the Ronald McDonald House Charities Victoria & Tasmania name and logo
Please remember that the event will not be Ronald McDonald House Charities Victoria & Tasmania’s event, but an independent event to raise funds for donation to Ronald McDonald House Charities Victoria & Tasmania.
All material with which the Ronald McDonald House Charities Victoria & Tasmania name and logo is to be associated must first be approved by Ronald McDonald House Charities Victoria & Tasmania. If the Community Fundraiser wishes to utilise the Ronald McDonald House Charities Victoria & Tasmania name and/or logo on any materials or products, the Community Fundraiser must obtain prior permission from Ronald McDonald House Charities Victoria & Tasmania.
References to Ronald McDonald House Charities Victoria & Tasmania
If the Community Fundraiser wishes to refer to or promote Ronald McDonald House Charities Victoria & Tasmania it must refer to Ronald McDonald House Charities Victoria & Tasmania as “Ronald McDonald House Charities Victoria & Tasmania” or the specific House which will benefit from monies raised.
Printed Materials
Any material, pamphlets, brochures or products must be submitted to Ronald McDonald House Charities Victoria & Tasmania for approval before a request to use the logo will be granted. Other printed material, such as media releases must be pre-approved by Ronald McDonald House Charities Victoria & Tasmania. Printed material must be forwarded to Ronald McDonald House Charities Victoria & Tasmania for approval prior to being printed or circulated.
Use of the logo
Permission to use the logo must be requested and will attract conditions to be negotiated between Ronald McDonald House Charities Victoria & Tasmania and the Community Fundraiser, especially if the use of the logo is for marketing activities of the organisation. A minimum amount of donation may have to be guaranteed for activities of this nature. Guidelines on how to use the logo will be supplied once permission for its use is granted.
Participation of children in an appeal
Some States have special regulations that apply when children participate in an appeal. Different rules apply for children of different ages. If you are planning to involve children in your fundraising activity/event, you will be required to comply with further guidelines from Ronald McDonald House Charities Victoria & Tasmania before proceeding with your activity/event.
Finance, records and receipting
The financial aspects of fundraising, raffles, record keeping and management of the fundraiser/event are entirely the responsibility of the Community Fundraiser and the Community Fundraiser must comply with the relevant State or Territory laws and regulations.
The following is a summary of financial reporting typical of that required from Community Fundraisers which is needed to protect the public interest:
- set-up and maintain proper financial records and accounts which can be audited if necessary;
- provide Ronald McDonald House Charities Victoria & Tasmania at the outset with an accurate estimate of expenses and the likely proceeds of the fundraiser/event;
- where necessary/appropriate, set up a separate bank account that mentions Ronald McDonald House Charities Victoria & Tasmania’s name. All funds are to be banked into this separate bank account. This account must be closed after your event;
- money raised and details of your actual income and expenditure must be returned to Ronald McDonald House Charities Victoria & Tasmania within four (4) weeks of the fundraising activity; and
- Ronald McDonald House Charities Victoria & Tasmania cannot pay expenses incurred by you, but you can deduct your necessary expenses from the proceeds of your event, provided they are properly documented. (Total expenses must be less than 40% of total proceeds).
Receipts
Ronald McDonald House Charities Victoria & Tasmania can provide official receipts for approved events. Tax-deductible receipts can only be issued to people donating money of $2 or more.
The Community Fundraiser must keep a register of all attendees/supporters eligible for a tax-deductible receipt.
Individual receipts will be sent to the Community Fundraiser for distribution to attendees/supporters. It is the responsibility of the Community Fundraiser to understand:
- circumstances when a receipt can be issued, and to whom, NB: The following are not tax-deductible: Ticket purchases (eg. raffle), entry
- to an event, donations of goods or services, auction purchases, or purchase of a device;
- the legal implications of issuing receipts and the necessity of returning official receipts books (used and unused) to Ronald McDonald House Charities Victoria & Tasmania; and
- reconciliation of funds.
Approval
For your fundraiser to be approved, you will need to complete and sign the Fundraising Application Agreement form. You will be notified by in writing if your Proposal is successful.
If you have any queries about your application, please contact Ronald McDonald House Charities Victoria & Tasmania.
